Paper documents
Administrative files, contracts, correspondence, employee files, financial records — in every size.
The number that matters
Saudi Equestrian Federation
Prince Sultan University
King Saud University
4,000,000+pages
digitized, indexed and searchable
Saudi Equestrian FederationPrince Sultan UniversityKing Saud University
The problem
Scanning alone solves nothing
Many entities have paid to digitize their archive, only to find that searching it got no easier. Documents became files named IMG_2847.pdf in nested folders — and employees still open ten files to find one.
Scanning only captures the image. Until the content of each page is read, indexed and classified, the archive stays silent — just paper moved from a cabinet to a hard drive.
Your entity’s archive
IMG_2847.pdfName says nothing about the contentSilent
Finding a documentOpen ten files to find oneTedious
Duplicate copiesScanned and paid for twiceWaste
The archivePaper moved from cabinet to hard driveStorage
A sentence from mid-pageSearch it and the document comes upReadable
Document typeContract, invoice, letter — auto-classifiedClassified
Duplicate copiesDetected and excludedOnce only
“Which contracts expire within 90 days?”A question the archive answers instantlyAnswers
The archive: Silentsearches itself
Scope
What we digitize
Drawings and large formats
Engineering drawings and technical plans up to A0.
Media and audiovisual material
Photographs, video and audio tapes, media archives — digitized and preserved at archival quality.
Special records
Historical or fragile records that need careful handling to avoid damage.
Methodology
From cabinet to keyword search — in six stages
1
Survey and assessment
A site visit to estimate the actual volume, document types and condition — before any financial commitment.
2
Sorting and preparation
Sorting documents, removing staples, repairing damaged pages and arranging everything to the agreed classification.
3
Scanning
Archival-resolution scanning, with quality control on every batch and rescans where needed.
4
Intelligent processing
Text extraction with Arabic OCR, automatic classification and key fields pulled from inside each document.
5
Handover and integration
The archive is delivered fully indexed and connected directly to your document management system, searchable from day one.
6
Handling the originals
Documented destruction or organized re-storage of the paper documents — per your policy.
Artificial intelligence
AI in archiving — the difference between a page image and its content
Reading Arabic text inside images
Every scanned page becomes searchable text — search for a sentence from the middle of a page and the document comes up.
Automatic document classification
The system tells a contract from an invoice from an official letter and classifies each one without manual sorting.
Automatic field extraction
It captures the contract number, date, counterparty and expiry date as fields — so later you can ask the archive: "Which contracts expire within 90 days?"
Duplicate detection
It spots duplicate copies of the same document and excludes them — so you never pay to digitize the same thing twice.
How it works
One page, from paper to fields you can query
The intelligent scanning pipeline: the page is scanned, its text is read, the document is classified and its fields are extracted — so the archive can answer questions.
- Arabic OCR reads every page
- Auto-classification by document type
- Fields you can sort and set alerts on
SortScanOCRClassifyExtract
Contract
TypeSupply contract
Contract no.CN-2024-118
CounterpartyRiyadh Supplier
Expiry date2026/12/14
Which contracts expire within 90 days?Instant result
Illustrative interface — sample data only.
Security during delivery
Your documents never leave your control
On-site delivery when required
For documents that may not leave your premises.
Teams under confidentiality agreements
With security clearances as your entity requires.
Documented chain of custody
For every batch, from pickup to return.
Delivered inside your infrastructure
No copy is stored on any external server.
Who we’ve delivered for
Entities that trusted us with their archives
A selection from the 17+ entities that rely on Hexture.
2021
King Saud University
Administrative procedures digitized and their documents archived in a central, indexed archive — any document retrieved by search instead of digging through paper files.
2024
Saudi Equestrian Federation
More than 1,000,000 pages digitized and turned into an indexed, searchable digital archive.
2025
Prince Sultan University
HR records digitized, so any employee file is retrieved in 90 seconds instead of 10 minutes.
2024
King Faisal Center for Research and Islamic Studies
Digital archiving of research and documentary collections, at an institution where preserving sources accurately is the core of its work.
FAQ
Questions clients ask before they start
Have another question?Send it to us or email Info@hexture.net
How long does it take to digitize a million pages?
It depends on the condition of the documents, where the work is done and how many scanning lines are assigned. We give you a precise timeline after the site visit, and we work in parallel batches to shorten it.
Do you work on-site at our premises?
Yes. For sensitive documents, or documents that may not leave your premises, we move the entire production line to your site and work under your direct supervision.
What happens to the paper documents after digitization?
Your choice: documented destruction with an official record, or organized, indexed re-storage that keeps the paper original accessible whenever regulations require it.
Do you handle large-format engineering drawings?
Yes, up to A0, at a resolution that preserves drawing detail and dimensions.
Can you digitize legacy media such as video tapes and photos?
Yes. We digitize photographs, audio and video tapes at archival quality and index them in the same system.
Next step
Start with a free assessment of your archive
A site visit that establishes the actual size of your archive, the timeline and the cost — no commitment.
Request a free assessment Initial scope and timeline estimate — no commitment
Talk to a specialist We reply within one business day
Or email us directly — Info@hexture.net