Real-time, multi-site tracking
The balance of every item in every store at any moment — no waiting for a monthly report or the annual stocktake.
The problem
The annual stocktake finds the problem — too late to fix it
In most entities, stores run on Excel sheets and paper custody ledgers. Items are issued without accurate records, custody passes between employees undocumented, and more of an item gets ordered while it sits in another branch's store.
Then the annual stocktake exposes the gap: missing items with no record of when they disappeared, custody still registered to an employee who left two years ago, and expired stock on the shelves. The problem isn't the stocktake — it's a full year without visibility.
Inventory and assets at your entity
Store managementExcel sheets and paper custody ledgersManual
Custody under a departed employeeWho left two years agoOutdated
A purchase requestFor stock already in another branchWaste
The annual stocktakeMissing and expired itemsShortfall
Every item's balanceIn every store, at any momentLive
Custody itemsTied to the holder by digital signatureDocumented
Short here, surplus thereInternal transfer suggested, not a purchaseSmart
Before stock-outs or expiryAutomatic alerts — not afterProactive
Visibility: once a yearreal time
Capabilities
What Hexmate Stock does for your entity
Custody management
Every asset is tied to the employee who received it by digital signature, with a full history of custody transfers.
Documented issue and return
Every issue or return goes through an approval workflow and is logged with who did it and when.
Asset tagging and barcodes
Unified asset numbering with barcode and QR support, so stocktaking is done by scanning, not counting by hand.
Minimum-level and expiry alerts
Automatic alerts before an item runs out or expires — not after.
Suppliers and purchase orders
From purchase request to receipt in one workflow, linked directly to inventory.
Digital stocktaking
Scheduled or surprise counts with handheld devices, plus an instant report of variances and their causes.
Asset depreciation and condition
Track each fixed asset's age, condition and maintenance through to retirement.
AI
AI in Hexmate Stock — what it means in practice
Consumption forecasting
The system learns from your historical issue rates and peak seasons to tell you when to buy and how much — instead of a fixed "minimum level" rule that leaves you short or overstocked.
Anomaly detection
Catches unusual issuing activity and alerts you before it turns into a stocktake shortfall.
Redistribution suggestions
When an item runs short in one location and piles up in another, the system suggests an internal transfer instead of a purchase.
Interface preview
Your inventory as it is now — not as of the last count
Live inventory status — balances update with every movement, and alerts arrive before stock runs out.
- Real-time balance for every item at every site
- Predictive alerts before stock-outs
- Incoming shipments linked to purchase orders
Live inventory statusMain warehouse
Laser printers
45 units
In stock
A4 paper
40 boxes
In stock
Predictive alert: A4 paper will last 11 days at the current issue rate — purchase request suggested.
Incoming shipment: Riyadh supplier — arriving tomorrow
Illustrative interface — sample data shown.
Integration
Every custody item and its paperwork, in one place
The signed custody handover form is saved directly in Hexmate Docs, linked to both the asset and the employee. And a purchase request raised here goes through its approval workflow in Hexmate Mail and carries an official transaction number — closing the loop from request to receipt without leaving the platform.
Explore the full platformWho uses it
Entities running on Hexmate Stock
A selection from the 17+ entities that rely on Hexture systems.
2025
State Security Presidency
We customized and developed a system for managing paper records storage, bringing every document at the Presidency under control after the storage facility had struggled with lost documents and undocumented transactions.
FAQ
Questions clients ask before they start
Have another question?Send it to us or email Info@hexture.net
Our asset register is in Excel. Do we migrate it or start over?
Your existing register is migrated and verified against what is physically found during the field stocktake. Anything that can't be located is recorded in a variance report with its reasons, instead of being quietly deleted.
How does stocktaking actually work in the field?
Teams scan barcodes or QR codes with handheld devices or phones. The system automatically compares what was found with what is on record and issues a variance report as soon as the count is complete.
Do we need special printers and labels?
We specify the right label for each asset's environment (indoor, or resistant to heat, humidity and UV). Labels and printing can be supplied as part of the project, or we give you the specifications to source them yourselves.
Does it integrate with our finance or ERP system?
Yes. APIs connect it to finance and ERP systems, so the asset entries in your books match the actual movement of each asset.
What happens when an employee holding custody items leaves?
Custody items are tied to their holder by digital signature, and an automatic clearance can be issued showing what the employee held and what was returned — no chasing paperwork.
Can we buy this module on its own?
Yes. Hexmate modules are licensed individually, and you can add others later with no data migration or re-implementation.
Next step
Start with one module
You don't have to adopt the whole platform. Start with the module that solves your biggest pain point today and add others when you need them — no re-implementation or data migration, because every module runs on one database from day one.
Book a demo A 30-minute session on your actual workflows
Talk to a specialist We reply within one business day
Or email us directly — Info@hexture.net