Military · 2022The first digital system inside a GCC military command
GCC Unified Military Command
100+users across Command centers
The challengeBefore 2022, every procedure at the Command ran entirely on paper, across scattered command centers. Official transactions moved between offices by hand with no way to see where they had stalled, documents sat in cabinets that could only be searched by hand, and visitor movements went into paper logbooks that could never serve as a security record.
What we deliveredThree integrated systems — visitor registration and permits, administrative correspondence (incoming and outgoing), and document archiving — running on one database inside the Command’s own infrastructure, with rank- and role-based permissions, across every command center.
The impactThe paper trail became a documented process where every step is tracked — from permit request to archived document — serving 100+ users across all command centers.
Visitor ManagementCorrespondence ManagementArchiving
Security · 2024A 75% faster approval cycle
SAFE
75%reduction in approval cycle time
The challengeTransactions moved between departments on paper, so they were delayed or lost, and no one knew which stage they had stalled at or who was responsible — every follow-up turned into a tour of the offices.
What we deliveredA complete incoming and outgoing correspondence system with predefined approval workflows, automatic notifications at every handoff, and a tracking dashboard that shows where each transaction is and how long it has spent at each stage.
The impactApproval cycle time fell to a quarter, and lost transactions stopped, because every step leaves a recorded trail.
Correspondence Management
Academic · 2025An employee file in 90 seconds, not 10 minutes
Prince Sultan University
90 secondsto retrieve any file
The challengeHR files were on paper in cabinets, and finding a single employee’s file took about ten minutes — dozens of times a day during hiring and contract-renewal seasons.
What we deliveredScanning and AI-assisted indexing of employee files, with key fields extracted automatically, every document linked to its owner’s file, and search inside the document content itself — not just the file name.
The impactAny employee file now comes up in 90 seconds, and the HR team no longer spends its day searching by hand.
Document ManagementArchiving
Federations & associations · 2024From a million paper pages to an archive you can search by keyword
Saudi Equestrian Federation
1,000,000+pages digitized and indexed
The challengeYears of accumulated paper — more than a million pages — that could only be searched by hand. Any request for old information meant hours of digging through boxes.
What we deliveredSorting, preparation and scanning of more than a million pages, with Arabic OCR that makes the content of every page searchable, and the archive delivered inside a document management system.
The impactAn indexed archive where any document can be pulled up by keyword — no more going back to paper.
ArchivingDocument Management
Research · 2024Archiving to the standard of a research center that can’t afford errors
King Faisal Center for Research and Islamic Studies
The challengeThe Center’s value rests on its collections and documents: any cataloging error or lost item means losing an irreplaceable reference. On top of that, administrative correspondence ran on paper, cut off from the archive.
What we deliveredDigital archiving to precise cataloging standards that preserve each item’s metadata and provenance, plus an administrative correspondence system that links every letter to the reference document behind it.
The impactA secure digital copy of the research holdings, and documented correspondence linked to its sources.
ArchivingCorrespondence Management
MEFIC Capital
Al-Jouf Region Principality
King Saud University
Real Estate Registry
SOCPA
DUSSUR
Alnahda
Mahd Sports Academy
Al Jazira Takaful
Saudi Organic Farming Association