Hexmate unifies correspondence, documents, meetings, inventory and visitors on one database with an Arabic-first AI layer — deployed on your own servers, with data that never leaves the Kingdom.
Trusted by 17 entities — from the most security-sensitive agencies to universities and national projects
The problem is rarely your team. It’s systems that don’t talk to each other, and paper nobody can trace.
A transaction leaves one office and never arrives — and no record shows where it stopped, when, or who received it.
Finding one document takes hours, because a paper archive can’t be indexed or searched.
Each department keeps its data to itself, so decisions rest on half the picture.
Five modules on one database, licensed individually or together.
Incoming and outgoing correspondence, documented from dispatch to proof of delivery: numbering that follows your regulations, approval workflows, circulars, and every transaction archived with a full audit trail.
Explore the correspondence systemSmart archiving with Arabic OCR search inside files and images. Your entire paper archive is indexed, so any file can be retrieved by a word inside it — not just by its number.
Explore the document systemMinutes and formal voting, with a decision log that can’t be altered.
DetailsReal-time tracking of assets and custody items, with smart alerts.
DetailsVisitor passes and check-in built for sensitive facilities.
DetailsNo organization goes digital by buying five systems from five vendors — then paying again to connect them.
Each system has its own database, and every link between them is a separate project, rebuilt with every update.
Every module reads and writes to the same layer — no integrations to build, no second copy of any document.
Start from an asset issued at the warehouse and trace it back to the decision that approved it, the minutes, and the original transaction — in seconds. That’s what one database means.
An OCR engine reads Arabic text inside images and scanned documents, so your whole archive becomes searchable by word.
It recognizes the document type and pulls out the key fields — contract number, date and expiry date — with no manual entry.
Recurring approvals are processed by your rules, so your team handles only the exceptions.
Every figure is tied to a named, delivered project.
Entities that won’t host their data outside their walls, or accept a record that can be edited. Our systems run entirely inside your infrastructure, and every access is logged with who and when.
Read the case studiesIn 2022 we delivered the first digital system ever deployed at the Unified Military Command: three integrated systems — visitor management, administrative correspondence and document archiving — for 100+ users, with unified procedures across all centers.
Read the case studiesEmployee files, research content and manuscripts — turned into an AI-indexed archive where any file is retrieved in 90 seconds.
Read the case studiesCompanies under regulatory audit need what government entities need: a complete trail, granular permissions and documented decisions.
Read the case studiesSorting, scanning and smart indexing of your paper archive
Learn more 02Systems and portals built for your procedures, integrated with what you already run
Learn more 03Mobile apps from idea to app store
Learn more 04A clear roadmap and requirements before any technology investment
Learn moreThe best proof of a technology company is who trusts it — 17 entities, from the most security-sensitive agencies to universities and major companies.
Book a 30-minute demo. We run the system on your data and your procedures — not a generic walkthrough.
Or email us directly — Info@hexture.net
