Search inside file content (Arabic OCR)
The engine reads the text inside images and scanned documents, so you search for a sentence in the middle of page fourteen, not for a file name.
The problem
The document isn’t lost. Nobody knows where to look.
Most entities already have an archive: full cabinets, folders on a server, and scans named like scan_0042.pdf. The trouble is that none of it is searchable. Employees know the document exists, but it takes ten minutes to reach it — and sometimes they give up and recreate it from scratch.
Every file pulled without a record and every photocopy passed around erodes the archive as a trusted reference, until it is nothing more than storage.
Document management at your entity
scan_0042.pdfFile name says nothing about the contentNot searchable
Finding a documentManual search through cabinets and folders10 minutes
Document recreatedBecause the original was never foundDuplicated
Who viewed this document?No record existsUnknown
A sentence from page fourteenSearch the content, not the file nameIndexed
Finding a documentInstant keyword search90 seconds
Original never lostEvery edit saved as a separate versionPreserved
Who viewed this document?Audit trail by user and timeOn record
The archive: static storagesource of knowledge
Capabilities
What this electronic archiving system does for you
Automatic indexing and classification
The system recognizes the document type (contract, invoice, decision, letter), classifies it and routes it to the right workflow with no manual entry.
Granular role-based permissions
Each user sees only what is theirs to see — at folder, document and field level.
Full audit trail
Every open, download, edit and print is logged with the user’s name and time, so you always have a documented answer to “Who viewed this document?”
Document encryption
Encryption at rest and in transit, with the option to host everything inside your own infrastructure.
Approval workflows
Send a document along a predefined approval path, with alerts and automatic escalation when it stalls.
Version control
Every edit is saved as a separate version, so the original is never lost.
Artificial intelligence
AI in this system — what it means in practice
Reads and understands content
The engine doesn’t index the file name. It reads every word on the page, scanned documents included.
Self-learning classification
The more your entity archives, the better the system gets at recognizing and routing document types, so manual entry keeps shrinking.
Automatic data extraction
It captures key fields (contract number, expiry date, entity name) and turns them into data you can sort and set alerts on.
Interface preview
Search by sentence, not by file name
The search screen: results highlight where the phrase appears inside each document, not just the file name.
- Search inside images and scanned documents
- Automatic tags: Encrypted · Indexed · Text extracted
- Permissions decide what each user sees
Archive search12,400
Search inside any document or image...
Q4_Report_2024.pdf
…page 14, section 3.2: the second party shall observe the compliance clause for approved standards…
Riyadh_Supplier_Agreement.docx
…Article 7: compliance clause and terms of supply and delivery…
Engineering_Drawing_07.jpg
…handwritten note on the drawing: review the compliance clause before approval…
Illustrative interface — sample data only.
The number that matters
90seconds
to retrieve any document, instead of 10 minutes searching a paper archive
10 minutes90 seconds
Measured on the live HR archiving system — Prince Sultan University
Integration
It doesn’t work in a silo
A document archived here is not a separate copy. It is the same file attached to an outgoing transaction in Hexmate Mail, cited in meeting minutes through Hexmate Meet, and linked to an asset or custody item in Hexmate Stock. One data layer: no copies, no conversions, no duplicates.
Explore the full platformWho uses it
Entities running on Hexmate Docs
A selection from the 17+ entities that rely on Hexture systems.
2025
Prince Sultan University
An archiving system for the HR department that sorts employee files and retrieves their data in seconds instead of minutes of manual searching.
2024
King Faisal Center for Research and Islamic Studies
Electronic document archiving for research and documentary collections, with an integrated correspondence management system — at an institution where preserving and documenting sources accurately is the core of its work.
FAQ
Questions clients ask before they start
Have another question?Send it to us or email Info@hexture.net
Our paper archive is huge. Where do we start without stopping work?
We start with what your teams request most, such as employee files or active contracts, so you see results in the first few weeks. The rest follows in batches on an agreed schedule, and your daily work continues throughout.
How is this different from buying a scanner and saving files to a server?
A scanner gives you a picture of the page. We give you readable content: text extracted with Arabic OCR, automatic classification by document type, fields pulled from inside the document, plus permissions and an audit trail. The result is an e-archive you search with a sentence, not folders you open one by one.
How accurately will it read the Arabic text in our documents?
That depends on the quality of the original and its script. So before you sign, we run a sample of your real documents and show you the results. Low-quality documents are enhanced or reviewed manually as part of the scope.
Where are documents stored? Can the system run inside our infrastructure?
Yes. The entire document management system can run on your own servers (on-premise), the standard choice for our sovereign and military clients. Cloud hosting inside the Kingdom is also available.
How do we make sure employees can't see documents that aren't theirs?
Permissions are set at folder, document and field level. Every open, download or print is logged with the user's name and time, including denied access attempts.
What happens to our data if we switch vendors later?
Your documents and their metadata stay in your own database, in standard exportable formats. We hand over the system documentation and train your team, so your entity is never tied to us by a hard exit.
Does it integrate with our existing systems?
Yes. It integrates with Active Directory for user management, and with other enterprise systems through APIs.
Next step
Start with one module
You don’t have to adopt the whole platform. Start with the module that solves your biggest pain point today and add others when you need them — no rebuild and no data migration, because every module runs on the same database from day one.
Book a demo A 30-minute session built on your actual procedures
Talk to a specialist We reply within one business day
Or email us directly — Info@hexture.net