Committee and meeting management system
Committee and meeting management system
A meeting management system is a set of tools and technologies that help in organizing and holding meetings. This includes planning meetings, managing tasks and agendas, viewing meeting minutes, and following up on the resolution.
Why a committee and meeting management system?
- Completely organize and automate meetings from the agenda to the end of the meeting.
- Organizing and determining the authority of all members, by adding committees and departments.
- The ability to send invitations to all attendees, specifying the authority of each person within the meeting.
- The meeting coordinator can create a vote, decision, or task within the meeting and specify delegates.
- Attendees can add a comment during the meeting or raise a hand to request input.
- Schedule meetings and set a meeting periodically to be added automatically according to the specified period.
- Issuing meeting minutes automatically and quickly after the end of the meeting, containing all the details.
- The possibility of authorizing another person to attend the meeting and vote.
Why do organizations choose Hexture?
- Applying the highest standards of security and protection to all system data.
- Ease of use of the system, as attendees can enter the meeting without having to register an account in the system, through the meeting barcode.
- The ability to integrate with any calendar requested by the client to display meetings and events.
- Track tasks and decisions approved within the meeting from the moment they are created until they are delivered.
- The control panel contains scheduled meetings and tasks to remind and help the user organize his work.
Common Questions
The meeting coordinator who manages the entire meeting in terms of attendance, assigning decisions, and voting.
The system was built in a simplified manner, whereby a custom barcode is created for each meeting, and it is sent to all attendees automatically, and when the barcode is scanned, entry is given to the meeting.
The meeting coordinator can create a vote, specify who has the right to vote, and also specify the exact time the vote ends.
Yes, the system supports Arabic and English.
The system supports the Hijri and Gregorian dates, and the user can change it according to what he wants.
The person responsible for the meeting is determined in advance by the meeting coordinator, and at the end of the meeting, the minutes are sent to the meeting official for signature and approval through the system.