Pre-approved permit requests
The host department submits the visit request online, and it passes through a security approval workflow before the visitor arrives.
The problem
A logbook at the gate is not a security record
A visitor arrives. Someone calls the host to confirm, writes the name in a paper logbook in barely legible handwriting, and lets them in. Later, nobody can say when they actually left, who authorized them, or whether they entered areas they weren’t cleared for.
When a security review or an incident investigation comes, the only evidence is a logbook where a page can be torn out or a name written down unchecked. A facility that invests in advanced protection leaves its weakest point at the gate itself.
Visitor management at your entity
Visitor arrivesCall the host to confirmWaiting
Visitor logbookIllegible entries, pages that tear outUnreliable
When did they actually leave?And who authorized them?Unknown
Did they enter restricted areas?No way to verifyGap
Pre-approved permitSecurity approval before arrivalApproved
Check-inID and photo in secondsDigital
Entry and exitExact time log, alerts for overstaysTracked
Authorized zonesAny breach is detected and flaggedControlled
The gate: the weakest pointa documented security record
Capabilities
What this visitor management system does for you
Documented digital check-in
Capture the visitor’s details, ID and photo at the gate in seconds, linked to their approved permit.
Authorized zones and times
Every visit has defined areas and a defined duration — any breach is detected and flagged.
Entry and exit tracking
An exact time log of every movement, with alerts for visitors who haven’t checked out after their permit expires.
Companions and vehicles
Register the visitor’s companions, vehicle and plate numbers under the same permit.
Blocklists and watchlists
Deny entry to specified names automatically, with an instant alert on any check-in attempt.
Temporary visitor passes
Issue a barcoded pass that is canceled automatically when the permit expires.
Ready-made security reports
Visitor movement reports by department, zone or period, ready for security review.
Artificial intelligence
AI in Hexmate Gate — what it means in practice
Automatic ID reading
Scanning a national ID or Iqama fills in the details with no typing — shorter waits at the gate and no data-entry errors.
Unusual visit patterns, flagged
The system spots abnormal repetition (frequent visits to one department, or entries outside working hours) and alerts security before it becomes a gap.
Congestion forecasting
It analyzes visit data to predict peak times at each gate, so security resources are allocated on data, not guesswork.
Interface preview
From ID to permit in seconds
The gate screen: scanning the ID fills in the details and links the visitor to their approved permit, host department and entry time.
- Details captured by ID scan, not typing
- Linked directly to the approved permit
- Entry and exit times logged automatically
Gate screenMain gate
VisitorExternal visitor
HostIT Department
PermitPre-approved
Entry time09:14 AM
Checked in — temporary visitor pass issuedVIS-0914
Illustrative interface — sample data only.
Integration
The gate is part of the system, not an outpost
Every permit request follows a formal approval path through Hexmate Mail and carries a documented transaction number. If the visit is to hand over or receive a custody item, it links directly to the asset in Hexmate Stock. Signed permit forms and undertakings are stored in Hexmate Docs — so the complete visit record lives in one place.
Explore the full platformWho uses it
Entities running on Hexmate Gate
A selection from the 17+ entities that rely on Hexture systems.
2022
GCC Unified Military Command
One of three systems delivered to the Command — visitor registration, administrative correspondence and document archiving — that standardized procedures across all command centers and sped up coordination between sectors.
FAQ
Questions clients ask before they start
Have another question?Send it to us or email Info@hexture.net
Does the system connect to our existing gates and access control systems?
Yes. It integrates with access control systems and electronic gates through APIs, so entry opens automatically for valid permits only.
Our security auditor wants a movement report for a set period. How long does that take?
Reports by department, zone or period are ready to export straight from the system. The log can't be edited or deleted, so what the auditor receives is the record itself.
What happens if the internet or power goes down at the gate?
The system runs on your internal network and needs no internet connection. The continuity plan for power outages (backup power and a documented fallback procedure) is agreed with your team as part of the design.
Can visitors complete the formalities before they arrive?
Yes. The host department submits the permit request online, it passes through the security approval workflow, and the visitor arrives with a barcoded pass that is canceled automatically when the permit expires.
How is visitor data protected, and how long is it kept?
It is stored entirely inside your infrastructure for as long as your security policy requires, with defined permissions and a log of every access. It cannot be deleted or edited.
Can we manage several gates or sites from one place?
Yes. All gates and sites are managed from one central dashboard, with separate policies and permissions for each site.
Next step
Start with one module
You don’t have to adopt the whole platform. Start with the module that solves your biggest pain point today and add others when you need them — no rebuild and no data migration, because every module runs on the same database from day one.
Book a demo A 30-minute session built on your actual procedures
Talk to a specialist We reply within one business day
Or email us directly — Info@hexture.net