correspondence management system
correspondence management system
The administrative communications system aims to automate the administration and administrative communications departments in the facility and transform the facility’s transactions into paperless transactions. The system follows up on correspondence management system from various entities and follows up on them by implementing the necessary procedures on them from the presentation process and following up on transactions by assigning them as tasks to employees through the system.
Why a correspondence management system?
- Storing all paper and digital transactions and correspondence in a secure and highly protected manner.
- The ability to distribute the powers of departments or individuals according to the organizational structure.
- Raising work efficiency and improving employee productivity through distinctive and easy-to-use interfaces.
- Ease of tracking the transaction or correspondence from the time of creation until the transaction procedures are completed.
- Search for transactions in more than one way, such as: transaction number, date, sender, nature of the transaction, importance of the transaction, and attachments.
- The ability to print statistical reports from the system in more than one format.
- The ability to add an electronic signature for all users.
Why do organizations choose Hexture?
- We provide high security and encryption that helps you keep your transactions confidential.
- Add the watermark to all correspondence, to ensure that no transaction is leaked.
- Possibility of integration with all systems.
- Archive copies of outgoing and incoming correspondence on a periodic basis specified by the user.
- The control panel contains statistical reports that enable department managers to know the achievements and goals that have been achieved.
Common Questions
No one can use your electronic signature, because the electronic signature is only complete with two-step verification (OTP).
The system supports all browsers such as (Google chrome - Mozilla Firefox) and is compatible with all screens.
Yes, the system supports Arabic and English.
The system supports the Hijri and Gregorian dates, and the user can change it according to what he wants.
Yes, the system supports notifications in more than one way, whether by email, the system, or text messages.